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State of Montana Project Management Advisory Workgroup

NEXT MEETING

Date: Wednesday December 16, 2020
Time: 2 p.m. to 3:30 p.m. 
Location: Zoom Webinar
Register HERE for the meeting invitation

MEETING DOCUMENTS

October 28, 2020 Recording

 2020 MEETING DOCUMENTS

Meeting Date Agendas and Documents Minutes and Recordings
February 26, 2020  Agenda
LFC Reports Website
Information Systems Audit
Minutes
Recording
March 11, 2020 Agenda
POL-Legislative Finance Committee Reporting Policy on Information Technology Project Management
Review of Audit
SITSD Feedback of Audit 
Minutes
Recording
   
March 25, 2020  Cancelled  
April 22, 2020 Agenda
Peer Review of Projects Requiring LFC Reporting
Information Systems Audit
Legislative Finance Committee Reporting Policy onInformation Technology Project Management
Minutes
Recording
May 6, 2020 Agenda
SMPMAW Review Processes and Status Indicator Subcommittees
Minutes
Recording
May 20, 2020 Agenda
Meeting Notes for Project Management Review
Recording
Minutes
June 2, 2020 Agenda
Recommendation to ITMC
Minutes 
Recording
June 25, 2020   Agenda
Risk Health Suggested Changes
Minutes
Recording
July 22, 2020  Agenda
Meeting Notes
Minutes
Recording
August, 26, 2020 Agenda
Meeting Notes
Minutes
Recording
September 23, 2020  Agenda Minutes 
Recording
October 28, 2020  Agenda
ServiceNow IT Business Management (ITBM) Getting Started Guide
ServiceNow IT Business Management (ITBM) Portfolio and Projects Management (PPM) Process Guide
 
November 18, 2020  Cancelled  
December 16, 2020    

The Department of Administration will make reasonable accommodations for persons with disabilities who wish to participate in public meetings. Please contact CIO Support Staff five business days prior to the meeting if you require accommodations. CIO Support Staff can be reached at (406) 444.2700, CIOSupportStaff@mt.gov, or fax (406) 444.2701. Meetings will follow open meeting rules, MCA 2-3-203.

Resources

The State of Montana Project Management Advisory Workgroup's mission is to promote project management across state government, encourage the use of project management best practices, and help ensure state government projects meet their intended objectives with respect to scope, time, and budget.

Objectives
To provide a forum:

  • For project role to projects by supplying templates, best practices, training, access to information, and lessons learned from other projects.
  • For adopting project managemenmanagement collaboration.
  • For a consultative frameworks or methodologies, using specific templates, forms and tools.
  • To assist and mentor project managers.
  • For project management training and certification.
  • To develop and maintain project management policy.
  • To create and manage a state project portfolio.
  • To ensure accurate and consistent reporting to the Legislative Finance Committee (LFC Dashboard).

Roles and Responsibilities

  • The focus of the workgroup will be IT oriented projects. However, project teams from other domains are welcome to participate.
  • Participation is open to state agencies and the project management community.
  • Agencies will be represented by designating a delegate and alternate.
  • Agencies with projects on the LFC dashboard are encouraged to participate.
  • State Chief Information Officer will use this workgroup to assist in reporting to the LFC.
  • A chair will be nominated and appointed by the workgroup on an annual basis.
  • The workgroup will be staffed by State Information Technology Services Division (SITSD), CIO Support Staff.
  • Agencies will maintain autonomy over their projects including budget and staffing.
  • Mentoring and assistance for agency projects will be voluntary and upon request.
  • The workgroup will report to Information Technology Managers Council (ITMC).


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