Here's the high level SITSD recommendations for the State of Montana rollout of Office 365. We plan to host a few workshops during July and August to iron out the details.
SITSD Office 365 Recommendations:
1. There will be no changes to the existing rates related to Microsoft Office 365 (O365).
2. There will be no additional charge to utilize One Drive for Business (OD4B).
3. The State of Montana will utilize Active Directory Federation Services (ADFS) with the Enterprise Forest to provide single sign on to O365 for agencies in the enterprise AD and same sign on for agencies in their own forest.
4. SITSD will manage the user activation within the State of Montana G-Tenant Space.
5. The State of Montana will implement OD4B in the secure State of Montana G-Tenant Space.
6. Agencies will be responsible for managing groups in the Enterprise Active Directory that will be used for user license activation and access to OD4B.
* This may be subject to change if we find a more efficient way that integrates with vRealize or the FIM deployments. For example, we are looking at creating a new custom bit-masked integer attribute similar to userAccountControl that we would use to activate different parts of O365. Agencies will manage this attribute and SITSD will use PowerShell Scripts to enumerate Active Directory and activate accounts. This puts the agencies in control of agency personnel activation.
7. Agencies will be responsible for upgrading clients to use O365 licenses.
8.SITSD will be responsible for providing E-Discovery for both Exchange and for OD4B for the Enterprise, billable on an hourly basis using the Enterprise Applications Expert Time rate.
9. SITSD will train agency technical staff through workshops. Agencies will train agency end users.
10. Agencies will be responsible for user account "clean up" activities such as assigning managers and changing SIP (Session Initiation Protocol) information within the enterprise AD forest for their assigned Organization Units (OUs).
11.DOA will pilot O365 in order for SITSD to refine and document processes for the enterprise wide roll out of O365. DOA would pilot the month of June 2015 and Agency Technical staff would tentatively start testing in July 2015.
12.Exchange, Lync (Skype for Business), and SharePoint will remain on premise.
We created an Office 365 Discussion Board on the NMG SharePoint site for you to post questions or make business driven recommendations.