Document Accessibility

To ensure your documents are accessible, focus on these elements:

• Headings and Structure: Use proper heading levels (e.g. Heading 1, Heading 2) to create a logical reading in order for screen readers.
• Fonts and Contrast: Choose clear, readable fonts with sufficient size and color contrast to enhance visibility.
• Alternative Text: Add descriptive alt text to images, charts, and other non-text elements so they are understandable to users relying on assistive technologies.
• Tables: Use simple table structures with clear headers to ensure data is easy to navigate.
• Links: Write descriptive link text (e.g. "View the report" instead of "Click here") to provide context.
• White Space: Use adequate spacing between elements to avoid visual clutter and improve readability.

• Word: Use built-in tools like Accessibility Checker and add alt text for images.
  • Make your Word documents accessible to people with disabilities
• Excel: Ensure logical table structures and descriptive labels for charts and graphs.
  • Make your Excel documents accessible to people with disabilities
• PPT: Add captions, use slide layouts that support screen-readers, and ensure keyboard navigation works seamlessly.
  • Make your PowerPoint presentations accessible to people with disabilities
• PDFs: Use Adobe Acrobat or Microsoft tools to create PDFs with proper tags, headings, and alt text.
  • Creating accessible PDFs in Adobe Acrobat
  • Microsoft: Create accessible PDFs
  • Create Accessible PDFs - Section508.gov